Call to Order
Approval of Agenda.
PUBLIC COMMENT
Items identified within the consent agenda are of a routine nature, and will be passed with one vote without being discussed separately. lf a member of the court or public requests that a particular item be discussed, that agenda item will be pulled from the Consent Agenda and discussed as part of the regular agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. 2. Approval of the minutes 3. Request by County Treasurer for approval of payroll. 4. Request by county Treasurer for approval of Election payroll. 5. Request to approve payment on the following: (a)$6,799.10 for lnvoice # 18477 .-200.02200.-2-3 and $6,823.59 for Invoice # 18477.-200.022200.-2-4 for a total of $13,622.69 to Sedalco from line item 601-601 -545405 [Professional Services] for Jail projecr. (b) $4,625.00 for Invoice No., wC LD 758 ro Dahvar from line item 600- 600-587521 fLibrary]. (c)$493,176.11for Invoice#I3 to Brinkley Sargent Wiginton Architects from line item 601-601-545405 [professional Services] for Jail project. (d) $ 2,0:0.00 for two invoices for $ 1,015.00 each dated September lJ,20l g to Schmidt Funeral Home from line item 125-423-540705 [Transport ro Morguel. 6. Request by County Auditor for approval and/or ratification of Accounts Payable. 7. Request by District Clerk to approve transfer of fixed assets to Disposal. 8. Request by County Engineer to approve an Access Easement form E. Scott Howell for trimming of trees on Howell Road, to provide added visibility along Rice Rd. 9. Request by County Engineer to approve payment of $6,862.50 to Arborleaf Engineering & Surveying, Inc. for work design completed on the Hegar Road realignment project. Payment to be funded fiom line item 125-600-581615 [Capital Ourlay]. 10. Request by County Engineer to approve a Utility Permit for San Bernard Electric Coop, for the installation of one pole within the right-of-way of Blinka Road. 11. Request by County Engineer to approve a Utility Permit for Brookshire Municipal Water District, for the installation of PVC sewer force main pipe within the right-of-way of Garvie Lane.
23. Discuss and take action to approve the quote from Alphagraphics for $ 533.18 for the printing of Resident Stickers in reference to the traffic issues with the Renaissance Festival. Funds to be paid from line item 125-512-568400 Miscellaneous. 24. Discuss and take action to approve the transfer of $ 534.00 from line item 125- 411-569600 [Contingency] to line item 125-512-5268400 [Miscellaneous].
Justice of the Peace, Precinct 3 (Part 1 of 2)
25. Discuss and take action to approve the replacement of the failed Access control system at JP3 Courtroom/Office. Total of $11,142.00 payable to ICS from line item 123-431-568425 [Justice Court Security/Misc. Security]. 26. Discuss and take action to approve transfer of $860.00 from line item 125- 420-531400 [Postage] to line item 125-420-5681426 [Office Security].
27. Discuss and take action to approve a FY2019 grant submission in the amount of $3,055.00 to the National Rifle Association Foundation for the purchase of ammunition to be used for the Sheriff's Office SWAT training and skill enhancement.
12. Presentation by Katina Harris on the status of the Child Welfare Board.
Construction Manager (Part 1 of 2)
13. Update on the progress of the Justice Center Project. 14. Discuss and take action to approve amendment to the contract with SEDALCO for the Justice Center Project Site Development Package, including earthwork and site utilities. 15. Discuss and take action to issue Notice to Proceed to SEDALCO for Justice Center Site Development Package, including earthwork and site utilities.
16. Update Commissioners Court on voting addressing issue in Prairie View.
17. Discuss and take action to approve a variance request to requirements of the Subdivision and Development Regulations, Engineering Design Standards, Section 2 - Lot size, regarding the minimum lot size per dwelling by Jose Jimenez. 18. Discuss and take action to approve a variance request to requirements of the Subdivision and Development Regulations, Engineering Design Standards, Section 2 -Lot size, regarding the minimum lot size per dwelling by Mr. and Mrs. Russell Wilhite. 19. Public Hearing on the application of the replat of Lots 5 and 6, Block One, Pinewood Valley subdivision by Timothy Phelan. 20. Discuss and take action to advertise for Competitive Bids for "Bridge Replacement on Heise Road at Rocky Creek". Advertising to be posted on September 27th and October 4th, in the following newspaper of general circulation: The Brookshire Times Tribune. Payment for advertising to be funded from line item 125-401-544100 [Bid Norices and printing]. 21. Discuss and take action to approve Interlocal Agreement language with the Harris County Flood Control District installation and maintenance of flood gages in Waller County. 22. Discuss and take action to publish bid notice for nuisance abatement on Marti Lane in the Times Tribune. Payment for advertising to be funded from line item 125-401-544100 [Bid Notices and Printing].
Justice of the Peace, Precinct 3 (Part 2 of 2)
25. Discuss and take action to approve the replacement of the failed Access control system at JP3 Courtroom/Office. Total of $11,142.00 payable to ICS from line item 123-431-568425 [Justice Court Security/Misc. Security]. 26. Discuss and take action to approve transfer of $860.00 from line item 125- 420-531400 [Postage] to line item 125-420-5681426 [Office Security].
28 Discuss and take action to adopt the Resolution for Adoption of the Hazard Mitigation Plan for the H-GAC Region. 29. Discuss and take action to award bid for debris removal services. 30. Discuss and take action to award bid for all hazard preparedness, planning, consulting, and recovery services.
31. Discuss and take action to approve Lease Agreement with Xerox for new copier located in the County Clerk's Public Records Room in the amount of $148.15 per month for 48 months. Funds to be paid form line item 125-403- 545510 [Equipment Rent/Lease].
32. Discuss and take action to approve official documents and all monthly reports.
33. Discuss and take action to approve Fairgrounds Road to be turned into a oneway street throughout the duration of the Waller County Fair September 27, 2018 - October 7,2018. 34. Discuss and take action to approve Burn Ban 35. Discuss and take action to deliberate business and financial issues in executive session based on determination and recommendation from the District Attorney's Office that deliberation in an open meeting regarding business and financial issues related to purchasing or leasing real property in Precinct I would have a detrimental effect on the position of the County in negotiations with third persons. 36. Discuss and take action to deliberate business and financial issues in executive session based on determination and recommendation from the District Attorney's Office that deliberation in an open meeting regarding business and financial issues related contract negotiations for the Justice Center Project would have a detrimental effect on the position of the County in negotiations with third persons.
37 . Deliberate business and financial issues related to purchasing or leasing real property in Precinct 1 pursuant to Government Code Sections 551.072 and 551.0125. 38. Consultation with District Attorney and outside counsel pursuant to Government Code Section 551.071. 39. Deliberate business and financial issues related to contract negotiations pursuant to Government Code Section 551.0725. 40. Reconvene in Open Session to take any action necessary on matters discussed in Executive Session.
Construction Manager (Part 2 of 2)
13. Update on the progress of the Justice Center Project. 14. Discuss and take action to approve amendment to the contract with SEDALCO for the Justice Center Project Site Development Package, including earthwork and site utilities. 15. Discuss and take action to issue Notice to Proceed to SEDALCO for Justice Center Site Development Package, including earthwork and site utilities. ADJOURN MEETING
Sep 26, 2018 Commissioners Court
Call to Order
Approval of Agenda.
PUBLIC COMMENT
Items identified within the consent agenda are of a routine nature, and will be passed with one vote without being discussed separately. lf a member of the court or public requests that a particular item be discussed, that agenda item will be pulled from the Consent Agenda and discussed as part of the regular agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. 2. Approval of the minutes 3. Request by County Treasurer for approval of payroll. 4. Request by county Treasurer for approval of Election payroll. 5. Request to approve payment on the following: (a)$6,799.10 for lnvoice # 18477 .-200.02200.-2-3 and $6,823.59 for Invoice # 18477.-200.022200.-2-4 for a total of $13,622.69 to Sedalco from line item 601-601 -545405 [Professional Services] for Jail projecr. (b) $4,625.00 for Invoice No., wC LD 758 ro Dahvar from line item 600- 600-587521 fLibrary]. (c)$493,176.11for Invoice#I3 to Brinkley Sargent Wiginton Architects from line item 601-601-545405 [professional Services] for Jail project. (d) $ 2,0:0.00 for two invoices for $ 1,015.00 each dated September lJ,20l g to Schmidt Funeral Home from line item 125-423-540705 [Transport ro Morguel. 6. Request by County Auditor for approval and/or ratification of Accounts Payable. 7. Request by District Clerk to approve transfer of fixed assets to Disposal. 8. Request by County Engineer to approve an Access Easement form E. Scott Howell for trimming of trees on Howell Road, to provide added visibility along Rice Rd. 9. Request by County Engineer to approve payment of $6,862.50 to Arborleaf Engineering & Surveying, Inc. for work design completed on the Hegar Road realignment project. Payment to be funded fiom line item 125-600-581615 [Capital Ourlay]. 10. Request by County Engineer to approve a Utility Permit for San Bernard Electric Coop, for the installation of one pole within the right-of-way of Blinka Road. 11. Request by County Engineer to approve a Utility Permit for Brookshire Municipal Water District, for the installation of PVC sewer force main pipe within the right-of-way of Garvie Lane.
23. Discuss and take action to approve the quote from Alphagraphics for $ 533.18 for the printing of Resident Stickers in reference to the traffic issues with the Renaissance Festival. Funds to be paid from line item 125-512-568400 Miscellaneous. 24. Discuss and take action to approve the transfer of $ 534.00 from line item 125- 411-569600 [Contingency] to line item 125-512-5268400 [Miscellaneous].
Justice of the Peace, Precinct 3 (Part 1 of 2)
25. Discuss and take action to approve the replacement of the failed Access control system at JP3 Courtroom/Office. Total of $11,142.00 payable to ICS from line item 123-431-568425 [Justice Court Security/Misc. Security]. 26. Discuss and take action to approve transfer of $860.00 from line item 125- 420-531400 [Postage] to line item 125-420-5681426 [Office Security].
27. Discuss and take action to approve a FY2019 grant submission in the amount of $3,055.00 to the National Rifle Association Foundation for the purchase of ammunition to be used for the Sheriff's Office SWAT training and skill enhancement.
12. Presentation by Katina Harris on the status of the Child Welfare Board.
Construction Manager (Part 1 of 2)
13. Update on the progress of the Justice Center Project. 14. Discuss and take action to approve amendment to the contract with SEDALCO for the Justice Center Project Site Development Package, including earthwork and site utilities. 15. Discuss and take action to issue Notice to Proceed to SEDALCO for Justice Center Site Development Package, including earthwork and site utilities.
16. Update Commissioners Court on voting addressing issue in Prairie View.
17. Discuss and take action to approve a variance request to requirements of the Subdivision and Development Regulations, Engineering Design Standards, Section 2 - Lot size, regarding the minimum lot size per dwelling by Jose Jimenez. 18. Discuss and take action to approve a variance request to requirements of the Subdivision and Development Regulations, Engineering Design Standards, Section 2 -Lot size, regarding the minimum lot size per dwelling by Mr. and Mrs. Russell Wilhite. 19. Public Hearing on the application of the replat of Lots 5 and 6, Block One, Pinewood Valley subdivision by Timothy Phelan. 20. Discuss and take action to advertise for Competitive Bids for "Bridge Replacement on Heise Road at Rocky Creek". Advertising to be posted on September 27th and October 4th, in the following newspaper of general circulation: The Brookshire Times Tribune. Payment for advertising to be funded from line item 125-401-544100 [Bid Norices and printing]. 21. Discuss and take action to approve Interlocal Agreement language with the Harris County Flood Control District installation and maintenance of flood gages in Waller County. 22. Discuss and take action to publish bid notice for nuisance abatement on Marti Lane in the Times Tribune. Payment for advertising to be funded from line item 125-401-544100 [Bid Notices and Printing].
Justice of the Peace, Precinct 3 (Part 2 of 2)
25. Discuss and take action to approve the replacement of the failed Access control system at JP3 Courtroom/Office. Total of $11,142.00 payable to ICS from line item 123-431-568425 [Justice Court Security/Misc. Security]. 26. Discuss and take action to approve transfer of $860.00 from line item 125- 420-531400 [Postage] to line item 125-420-5681426 [Office Security].
28 Discuss and take action to adopt the Resolution for Adoption of the Hazard Mitigation Plan for the H-GAC Region. 29. Discuss and take action to award bid for debris removal services. 30. Discuss and take action to award bid for all hazard preparedness, planning, consulting, and recovery services.
31. Discuss and take action to approve Lease Agreement with Xerox for new copier located in the County Clerk's Public Records Room in the amount of $148.15 per month for 48 months. Funds to be paid form line item 125-403- 545510 [Equipment Rent/Lease].
32. Discuss and take action to approve official documents and all monthly reports.
33. Discuss and take action to approve Fairgrounds Road to be turned into a oneway street throughout the duration of the Waller County Fair September 27, 2018 - October 7,2018. 34. Discuss and take action to approve Burn Ban 35. Discuss and take action to deliberate business and financial issues in executive session based on determination and recommendation from the District Attorney's Office that deliberation in an open meeting regarding business and financial issues related to purchasing or leasing real property in Precinct I would have a detrimental effect on the position of the County in negotiations with third persons. 36. Discuss and take action to deliberate business and financial issues in executive session based on determination and recommendation from the District Attorney's Office that deliberation in an open meeting regarding business and financial issues related contract negotiations for the Justice Center Project would have a detrimental effect on the position of the County in negotiations with third persons.
37 . Deliberate business and financial issues related to purchasing or leasing real property in Precinct 1 pursuant to Government Code Sections 551.072 and 551.0125. 38. Consultation with District Attorney and outside counsel pursuant to Government Code Section 551.071. 39. Deliberate business and financial issues related to contract negotiations pursuant to Government Code Section 551.0725. 40. Reconvene in Open Session to take any action necessary on matters discussed in Executive Session.
Construction Manager (Part 2 of 2)
13. Update on the progress of the Justice Center Project. 14. Discuss and take action to approve amendment to the contract with SEDALCO for the Justice Center Project Site Development Package, including earthwork and site utilities. 15. Discuss and take action to issue Notice to Proceed to SEDALCO for Justice Center Site Development Package, including earthwork and site utilities. ADJOURN MEETING